Layout of Sponsored Area at HITEX

Layout of Sponsored Area (Platinum), HICC

Layout of Exhibition Hall 1, HITEX

Layout of Exhibition Hall 2, HITEX

Hours of Operation

The exhibition hall will be open at specific scheduled times each day as follows:

Exhibit Space

• Exhibit spaces are available in the centrally air-conditioned exhibition halls. Hall 1 is entirely reserved for the trade exhibition while Hall 2 provides exhibition area for scientific posters as well. Hall 3 houses the food court.
  
  

• The floor plan of exhibit spaces is shown in the figure. There are 9 configurations of exhibit spaces, types A to I.
  
  

• Types A, B, and C each measure 6 sq M, and are charged by the location.
  
  

• Types D to G are larger customizable exhibit spaces ranging from 12 sq M to 100 sq M, available for sponsorship.
  
  

• The Premium exhibit space, Type H, measuring 120 sq M is prominently located at the HICC right next to the main scientific program Halls A and B, each with a capacity of 2000 delegates, thus ensuring optimal footfalls.
  
  

• The Exclusive exhibit space type I, measuring 200 sq M is positioned right where the action is in between Exhibition Halls A and B, and next to the dining area. The location would ensure maximum delegate visits. The open space permits custom booth design. Booking of a maximum of 4 adjoining stalls is possible for Types A, B and C for a company or a group of companies.

Floor Plan

The floor plan provided in this brochure is correct at the time of printing. Minor reconfiguration in layout may be made as and when necessary at the sole discretion of the Organizing Committee.

Allocation of Exhibit Space

• Exhibit spaces in the categories A, B and C will be assigned by Prof Rajvardhan Azad, Honorary General Secretary, All India Ophthalmological Society on "first-come, first-served" basis in order of receipt of full payment. Each Company could provide 5 choices of exhibition spaces in order of preference.
  
  

• Sponsored exhibit spaces D to I will be allotted by Dr Pradeep Swarup, the Organizing Secretary of Sunayana 2007 on "first-come, first-served" basis in order of receipt of full payment.
  

• The Organizer will provide a basic shell scheme booth structure, electricity connections, appropriate seating, and standard signage.
  
  

• Customization of exhibit space designs is possible for exhibit space types D to I but with prior approval by the Organizing Committee. Please submit the proposed design to the Organizing Secretary for approval.
  
  

• Exhibit spaces types A , B and C cannot be customized. Companies can, however, additionally furnish and decorate their booths within their assigned space.
  
  

• Use of special signage and lighting are permitted to all categories of sponsors.
  
  

• The exhibiting company will bear charges for special booth designs, decorations, and additional furnishing.
  
  

• Additional amenities such as telephone lines, Internet facilities, broadband data services, special electrical connections, special lighting and equipment, audiovisual services, and hired manpower could be arranged by the Exhibition Manager on payment. Contact details of the Exhibition Manager will be provided on request.
  
  

• Exhibitors who engage the services of a management firm other than the official Exhibition Manager must submit a letter authorizing the firm to act on their behalf.
  
  

• An Exhibitor Service Center will be operational from 9:00 AM on January 30, 2007 until completion pack-up. Representative of the Exhibition Manager will be available to attend to last-minute requests and emergencies.
  
  

• Temporary workers hired to set up booths will be issued Work Permits by the Exhibitor Service Center.
  
  

• All temporary workers will leave the premises at the commencement of Technical Exhibition on February 1, 2007 at 8:00 AM.
  
  

• All employees, representatives, guests, and hired workers who wish to be present in the Exhibition Area after 8:00 AM on February 1, 2007 should necessarily be registered as Corporate Representatives.
  
  

• Any space not occupied by the close of exhibition hours on February 1, 2007 shall be deemed forfeited and no refund shall be paid. The Organizing Secretary may reassign such place without any obligation.
  
  

• Exhibits must be staffed during exhibition hours. Booth staff are expected to dress and conduct themselves in a manner consistent with a professional medical meeting.
  
  

• Booth lectures are not allowed.
  
  

• Order taking and sale of exhibited products and other genuine products of the exhibiting company are permitted provided that transactions are conducted in an appropriate professional manner.
  
  

• All display items must conform in all respects to applicable safety, health, biohazard, and fire codes.
  
  

• All operational laser devises must conform to appropriate safety precautions.
  
  

• Public address and amplifying devices that project sound beyond the exhibition booth are not permitted.
  
  

• Smoking is strictly prohibited within the boundary of the Exhibition Area and the Convention Center.
  
  

• The Exhibition Manager shall ensure adequate and periodic cleaning of the premises.
  
  

• Adequate 24-hour professional security cover will be provided through set up and for the duration of the Exhibition.
  
  

• All exhibitors should insure their exhibits and equipment against theft, fire, and damage due to natural calamities. The organizers will not bear insurance charges.
  
  

• The exhibitor assumes the entire responsibility and liability for losses, damages, and claims to the exhibitor displays, equipment, and other property brought onto the premises of the Exhibition Area and shall indemnify and hold harmless the organizers as well as the Convention Center, and their agents and employees.
  
  

1. Patron Sponsor Package

Number : One (Exclusive)
Exhibition Space : Dimension 20 M x 10 M, Area 200 Sq M
Tariff : Rs. 30,00,000
Allotment : In order of receipt of application with full payment

• Complimentary trade exhibition space (Category I, 200 sq M, the largest-possible exhibition space) is positioned right where the action is right in between Exhibition Halls A and B, and next to the dining area. The location would ensure maximum delegate visits. The open space permits custom booth design.
  
  

• Acknowledgement and incorporation of company logo in all conference banners and backdrops
  
  

• Acknowledgement and incorporation of company logo in all the conference advertisements in Ophthalmological journals
  
  

• Acknowledgement and incorporation of company logo in all conference publications
  
  

• Acknowledgement and logo and detailed corporate profile on the conference website
  
  

• Link to company URL on the conference website
  
  

• Banner advertisement on the conference website
  
  

• Acknowledgement, logo, detailed corporate profile and full page advertisement in the Trade Guide
  
  

• Acknowledgement, logo, detailed corporate profile and one page color advertisement on the back cover in the conference souvenir, Masthead advertisement in the daily Newsletter
  
  

• Company literature in the delegate kit, Company logo on roof hanging displays in Scientific Halls
  
  

• Sponsorship of two scientific sessions
  
  

• Provision of the delegate mailing and e-mail list to enable sending product information in advance.
  
  

• Registration to 20 corporate representatives or delegates who you wish to sponsor with badges, program kit, beverages and lunch, and entry to scientific programs and special social events
  
  

• Conformed reservation of 5 rooms at the five star hotel located right at the venue against payment of specially negotiated concessional tariff
  
  

• Confirmed reservation of 20 rooms in official conference hotels at specially negotiated concessional tariff
  
  

2. Platinum Sponsor package

Number : 5
Exhibition Space : Dimension 12 M x 10 M, Area 120 Sq M
Tariff : Rs. 25,00,000
Allotment : In order of receipt of application with full payment

• Complimentary centrally air-conditioned trade exhibition space (Category H, 120 Sq M, positioned right next to Scientific Program Hall A and B, each with a capacity to seat 2000 delegates. The carefully selected vantage location would ensure maximum footfalls. Custom booth design is permitted.
  
  

• Acknowledgement and incorporation of company logo in all the conference banners and backdrops
  
  

• Acknowledgement and logo and detailed corporate profile on the conference website
  
  

• Link to company URL on the conference website
  
  

• Advertisement on the conference website
  
  

• Acknowledgement, logo, detailed corporate profile and full page advertisement in the Trade Guide
  
  

• Acknowledgement, logo, detailed corporate profile and one page color advertisement in the front inner cover or back inner cover of the conference souvenir
  
  

• Company literature in the delegate kit
  
  

• Sponsorship of one scientific session
  
  

• Provision of the delegate mailing and e-mail list to enable sending product information in advance.
  
  

• Registration to 15 corporate representatives or delegates who you wish to sponsor with badges, program kit, beverages and lunch, and entry to scientific programs and special social events
  
  

• Conformed reservation of 3 rooms at the five star hotel located right at the venue against payment of specially negotiated concessional tariff
  
  

• Confirmed reservation of 10 rooms in official conference hotels at specially negotiated concessional tariff
  
  

3. Diamond Sponsor Package

Number : 10
Exhibition Space : Dimension 9 M x 9 M, Area 81 Sq M
Tariff : Rs. 20,00,000
Allotment : In order of receipt of application with full payment

• Complimentary centrally air-conditioned trade exhibition space (Category G, 81 Sq M, attractively positioned right at the entrance to the exhibition hall. Custom booth design is permitted.
  
  

• Acknowledgement and logo and detailed corporate profile on the conference website
  
  

• Link to company URL on the conference website
  
  

• Advertisement on the conference website
  
  

• Acknowledgement, logo, detailed corporate profile and full page advertisement in the Trade Guide
  
  

• Acknowledgement, logo, detailed corporate profile and one page color advertisement in the conference souvenir
  
  

• Company literature in the delegate kit
  
  

• Sponsorship of one scientific session
  
  

• Provision of the complete delegate mailing and e-mail list to enable sending product information in advance.
  
  

• Registration to 10 corporate representatives or delegates who you wish to sponsor with badges, program kit, beverages and lunch, and entry to scientific programs and special social events
  
  

• Conformed reservation of 2 rooms at the five star hotel located right at the venue against payment of specially negotiated concessional tariff
  
  

• Confirmed reservation of 5 rooms in official conference hotels at specially negotiated concessional tariff
  
  

4. Gold Sponsor package

Number : 10
Exhibition Space : Dimension 6 M x 6 M, Area 36 Sq M
Tariff : Rs. 10,00,000
Allotment : In order of receipt of application with full payment

• Complimentary centrally air-conditioned exhibition space (Category F, 36 Sq M) positioned at a very prominent location in the exhibition halls. Custom booth design is permitted.
  
  

• Acknowledgement and logo and detailed corporate profile on the conference website
  
  

• Link to company URL on the conference website
  
  

• Advertisement on the conference website
  
  

• Acknowledgement, logo, detailed corporate profile and full page advertisement in the Trade Guide
  
  

• Acknowledgement, logo, detailed corporate profile and one page color advertisement in the conference souvenir
  
  

• Company literature in the delegate kit
  
  

• Registration to 10 corporate representatives or delegates who you wish to sponsor with badges, program kit, beverages and lunch, and entry to scientific programs and special social events
  
  

• Confirmed reservation of 5 rooms in official conference hotels at specially negotiated concessional tariff
  
  

5. Silver Sponsor package

Number : 5
Exhibition Space : Dimension 6 M x 4 M, Area 24 Sq M
Tariff : Rs. 5,00,000
Allotment : In order of receipt of application with full payment

• Complimentary centrally air-conditioned exhibition space (Category E, 24 Sq M). Custom booth design is permitted.
  
  

• Acknowledgement and logo and detailed corporate profile on the conference website
  
  

• Link to company URL on the conference website
  
  

• Advertisement on the conference website
  
  

• Acknowledgement, logo, detailed corporate profile and full page advertisement in the Trade Guide
  
  

• Acknowledgement, logo, detailed corporate profile and one page color advertisement in the conference souvenir
  
  

• Company literature in the delegate kit
  
  

• Registration to 5 corporate representatives or delegates who you wish to sponsor with badges, program kit, beverages and lunch, and entry to scientific programs and special social events
  
  

• Confirmed reservation of 3 rooms in official conference hotels at specially negotiated concessional tariff
  
  

6. Supporter Sponsor Package

Number : 25
Exhibition Space : Dimension 4 M x 3 M, Area 12 Sq M
Tariff : Rs. 2,50,000
Allotment : In order of receipt of application with full payment

• Complimentary centrally air-conditioned exhibition space (Category D, 12 Sq M). Custom booth design is permitted
  
  

• Acknowledgement and logo and detailed corporate profile on the conference website
  
  

• Link to company URL on the conference website
  
  

• Advertisement on the conference website
  
  

• Acknowledgement, logo, detailed corporate profile and full page advertisement in the Trade Guide
  
  

• Acknowledgement, logo, detailed corporate profile and one page color advertisement in the conference souvenir
  
  

• Company literature in the delegate kit
  
  

• Registration to 3 corporate representatives or delegates who you wish to sponsor with badges, program kit, beverages and lunch, and entry to scientific programs and special social events
  
  

7. Trade Exhibition Packages for Categories A , B and C

Number : 82 in category C, 8 in category B and 114 in category A
Exhibition Space : as shown in the table
Tariff : as shown in the table
Allotment : In order of receipt of application with full payment